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ESOL Blue Folder Documentation

MIS Number Document Name Important Reminders
4025
4025S
4025P		 Home Language Survey - English
Home Language Survey - Spanish
Home Language Survey - Portuguese		 Original copy must be placed in the ESOL blue folder; verify date and signature.
4306
4306S		 Notice to Parents of Delay in Testing - English
Notice to Parents of Delay in Testing - Spanish		 Provide if 20-school day deadline cannot be met.
N/A LAS Links Entry Test Profile Sheets Complete all sections of the Student Profile sheet.
4321
4321S
4321T		 Parent Notification of Ineligibility - English
Parent Notification of Ineligibility - Spanish
Parent Notification of Ineligibility - Tagalog		 Provide if a student is ineligible for the ESOL program.
4308
4308S		 Programmatic Assessment - English
Programmatic Assessment - Spanish		 Must use when a student is a transfer to our county.
4324

4324S		 Parent Notification of ELL Initial or Continued Placement - English
Parent Notification of ELL Initial or Continued Placement - Spanish		 Must be sent each year as long as the student is still enrolled in the program.
4319 Teacher Notification of ELL Student Placement Annually given to the teachers of an identified English Language Learner.
4322
4322S		 Out of Field Parent Notification - English
Out of Field Parent Notification - Spanish		 Notification to parent/guardian must be sent home if the ELL student has a teacher who is Out-of-Field in ESOL.
4270
4270S		 ELL Committee Parent Invitation - English
ELL Committee Parent Invitation - Spanish		 Copies of all meeting invitations must be placed in the blue ELL folder.
4353
4353S		 Student ELL Plan - English
Student ELL Plan - Spanish		 For exit criteria, please refer to F.A.C. 6A-6.0903.

4323
4323S

 Parent Notification of ESOL Program Exit Send this notification to parent/guardians if the student meets exit criteria.
4299
 		 Reclassification/Exit/Post Monitoring - English
 

Use this form when exiting a student from the
ESOL program.  Change AS400 status from
LP status to LF.

For each ELL student on monitor status, the counselor will indicate the appropriate
progress, sign, and date each blue folder. 
4298 ELL Committee Conference Report Use this form to document ELL committee meetings and annual meetings.
N/A Copy of Annual Test Results or Other Assessments Used for Exit Print the S734 screen which shows WIDA, FSA, LAS Links, etc.
N/A Parent Notification of Annual Measure of
Achievement Objectives (AMAO) Yearly Letter		 Notifies parents of ELLs in writing within 30 days of district notification of failure to meet AMAOs.

Please Note:  Notifications to ELL parents that do not require a return signature include AMAO, WIDA, Choice, etc.  Schools may make copies of these letters and attach a roster of ELL families to whom they were sent.  The lists should be dated and initialed by the counselor or ESOL contact and kept on file for Title III self-monitoring.

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